--- title: When I Work description: Integrate When I Work with Xola to manage employee schedules efficiently. After linking your accounts, bookings made in Xola appear as open shifts in When I Work, allowing easy assignment of guides. --- [Skip to content](https://support.xola.com/when-i-work#main-content) English Show submenu for translations [![Xola](https://support.xola.com/hubfs/logo.svg)](https://www.xola.com/) - [Home](https://support.xola.com/) - [24/7 Live Support](https://www.xola.com/support/) Open main navigation Close main navigation - [Home](https://support.xola.com/) - [24/7 Live Support](https://www.xola.com/support/) - English Show submenu for translations - [Login](https://xola.com/_public/login.html) [Login](https://xola.com/_public/login.html) How can we help you? - There are no suggestions because the search field is empty. 1. [Help Center](https://support.xola.com/?hsLang=en) 2. [Integrations & Advanced Tools](https://support.xola.com/integrations-advanced-tools?hsLang=en) 3. [Xola App Store Integrations](https://support.xola.com/integrations-advanced-tools?hsLang=en#xola-app-store-integrations) # When I Work ## Enhance team coordination and operational efficiency by syncing Xola events with When I Work’s staff scheduling platform. **When I Work** is a powerful **employee scheduling platform** designed to **streamline communication**, **boost team accountability**, and simplify **time tracking** for your entire staff. By integrating **Xola** with **When I Work**, your **real-time events** in Xola automatically **sync** with your staff scheduling, providing a **centralized** and **up-to-date view** of your team’s schedule directly within your When I Work dashboard. This seamless integration helps you manage your workforce more efficiently, reduce scheduling conflicts, and ensure that everyone is aligned on upcoming shifts and events. It’s a smarter, more efficient solution that supports smooth daily operations and keeps your team productive and informed. **User Access:** **Administrator**roles have access to set up When I Work in Xola. To **grant access** to users, [click here](https://seller.xola.app/settings/users). --- **What's covered in this article:** - [How to Get Started](https://support.xola.com/when-i-work#get-started) - [How it Works](https://support.xola.com/when-i-work#how-it-works) - [Tips for Success](https://support.xola.com/when-i-work#tips) --- ### How to Get Started - **Create a When I Work Account** - If you don't have one already, sign up for a When I Work account [here](https://wheniwork.com/). - **Connect When I Work in Xola** - In your Xola account: - Go to the [**App Store Tab**](https://seller.xola.app/apps/), find **When I Work**, and click **Install**. - Authorize the Integration by clicking on **Authorize**. - In the separate window, enter your primary When I Work username and password to authorize the connection. --- ### How it Works Once integrated, all new and future reservations made in Xola will appear in your When I Work account as **Open Shifts**. From there, you can: - **Assign Guides**: Manually assign your guides to the open shifts in When I Work. - **Self-Assignment**: Allow guides to assign themselves to available shifts through When I Work. This seamless integration ensures that your scheduling stays up-to-date with real-time events, enhancing operational efficiency. **Note**: Any past reservations that were in Xola before the integration connection will have to be manually entered into When I Work.  ![10621719935131](https://support.xola.com/hs-fs/hubfs/Knowledge%20Base%20Import/10621719935131.png?width=670&height=217&name=10621719935131.png) --- ### Tips for Success - **Train Your Staff**: Ensure that your team is familiar with both Xola and When I Work platforms to maximize the benefits of the integration. - **Regularly Monitor Shifts**: Keep an eye on the Open Shifts in When I Work to promptly assign guides and avoid scheduling conflicts. - [Getting Started](https://support.xola.com/getting-started?hsLang=en#main-content) - [Account Setup & Configuration](https://support.xola.com/getting-started?hsLang=en#account-setup-configuration) - [Website Integration & Installation](https://support.xola.com/getting-started?hsLang=en#website-integration-installation) - [Flex Plans](https://support.xola.com/getting-started?hsLang=en#flex-plans) - [Managing Purchases & Customers](https://support.xola.com/managing-purchases-customers?hsLang=en#main-content) - [Purchases Management](https://support.xola.com/managing-purchases-customers?hsLang=en#purchases-management) - [Reservation Management](https://support.xola.com/managing-purchases-customers?hsLang=en#reservation-management) - [Customer Management](https://support.xola.com/managing-purchases-customers?hsLang=en#customer-management) - [Customer Data & Engagement](https://support.xola.com/managing-purchases-customers?hsLang=en#customer-data-engagement) - [Reporting](https://support.xola.com/reporting?hsLang=en) - [Integrations & Advanced Tools](https://support.xola.com/integrations-advanced-tools?hsLang=en#main-content) - [Xola App Store Integrations](https://support.xola.com/integrations-advanced-tools?hsLang=en#xola-app-store-integrations) - [Partner & Agent Management](https://support.xola.com/integrations-advanced-tools?hsLang=en#partner-agent-management) - [Marketing & Tracking Integrations](https://support.xola.com/integrations-advanced-tools?hsLang=en#marketing-tracking-integrations) - [Mobile and Hardware](https://support.xola.com/mobile-and-hardware?hsLang=en#main-content) - [Mobile Tools and Apps](https://support.xola.com/mobile-and-hardware?hsLang=en#mobile-tools-and-apps) - [Hardware Setup & Devices](https://support.xola.com/mobile-and-hardware?hsLang=en#hardware-setup-devices) - Company - [About Us](https://www.xola.com/about) - [Careers](https://www.xola.com/team) - [Press](https://www.xola.com/press) - [Support](https://www.xola.com/support) - [Security Policy](https://www.xola.com/security-policy/) - Resources - [Articles](https://www.xola.com/articles/) - [Help Center](https://support.xola.com/) - [Success Stories](https://www.xola.com/success-stories/) - [App Store](https://www.xola.com/app-store) - [Demo](https://www.xola.com/demo) - [Xola Universe](https://www.xola.com/universe/) - Documentation - [API Documentation](https://developers.xola.com/) - [Payment Services Agreement](https://www.xola.com/payment-services-agreement/) - [Terms](https://www.xola.com/terms/) [![logo](https://support.xola.com/hubfs/logo.svg "logo")](https://www.xola.com/) © 2026 Xola Inc. All rights reserved. [Privacy Policy](https://www.xola.com/privacy-policy)     [Terms of Service](https://www.xola.com/terms)