--- title: Deputy description: Integrate Deputy with Xola to streamline scheduling and task management. After linking your accounts, bookings from Xola appear as open shifts in Deputy, facilitating efficient guide assignments. --- [Skip to content](https://support.xola.com/deputy#main-content) English Show submenu for translations [![Xola](https://support.xola.com/hubfs/logo.svg)](https://www.xola.com/) - [Home](https://support.xola.com/) - [24/7 Live Support](https://www.xola.com/support/) Open main navigation Close main navigation - [Home](https://support.xola.com/) - [24/7 Live Support](https://www.xola.com/support/) - English Show submenu for translations - [Login](https://xola.com/_public/login.html) [Login](https://xola.com/_public/login.html) How can we help you? - There are no suggestions because the search field is empty. 1. [Help Center](https://support.xola.com/?hsLang=en) 2. [Integrations & Advanced Tools](https://support.xola.com/integrations-advanced-tools?hsLang=en) 3. [Xola App Store Integrations](https://support.xola.com/integrations-advanced-tools?hsLang=en#xola-app-store-integrations) # Deputy ## Streamline Staff Scheduling with the Xola + Deputy Integration **Deputy** is a powerful **workforce management platform** designed to **simplify and streamline** your team’s day-to-day operations. Whether you’re **creating guide schedules**, **swapping shifts**, **assigning tasks**, or **keeping staff informed**, Deputy makes it all easy, intuitive, and efficient. When connected with **Xola**, this **integration** takes your operations to the next level by **automatically syncing real-time reservations** from Xola directly into your **Deputy dashboard**. This gives you a **centralized view** of both your **staffing needs** and **guest demand**, allowing you to make **smarter, data-driven scheduling decisions**. With up-to-date information at your fingertips, you can **optimize shift coverage**, **reduce overstaffing**, and ensure your team is always **prepared and in position** to deliver exceptional guest experiences. **User Access:** **Administrator** roles have access to set up Deputy in Xola. To **grant access** to users, [click here](https://seller.xola.app/settings/users). --- **What's covered in this article:** - [How to Get Started](https://support.xola.com/deputy#get-started) - [How it Works](https://support.xola.com/deputy#how-it-works) - [Tips for Success](https://support.xola.com/deputy#tips) --- ### How to Get Started - **Ensure You Have a Deputy Account** - If you don't have a Deputy account, you can sign up at [www.deputy.com](https://www.deputy.com/). - **Connect Deputy in Xola** - In your Xola account: - Go to the **[App Store Tab](https://seller.xola.app/apps/)**, find **Deputy**, and click **Install**. - Authorize the Integration by clicking on **Authorize**. - In the separate window, enter your Deputy primary username and password to authorize the connection. --- ### How it Works Once integrated, all new reservations made in Xola will appear within your Deputy account as Open/Empty Shifts. From there, you can: - Assign guides to these open shifts. - Allow guides to assign themselves to shifts. - Manage schedules, swap shifts, and assign tasks directly from the Deputy dashboard.  This integration ensures that your scheduling reflects real-time events, streamlining operations and enhancing staff coordination. ![26976830141979](https://support.xola.com/hs-fs/hubfs/Knowledge%20Base%20Import/26976830141979.png?width=670&height=279&name=26976830141979.png) --- ### Tips for Success - **Train Your Team**: Ensure that your staff is familiar with both Xola and Deputy platforms to maximize the benefits of the integration. - **Monitor Schedules Regularly**: Regularly check the Deputy dashboard to manage and adjust schedules as needed, ensuring optimal staff allocation. - **Use Notifications Wisely**: Leverage Deputy’s notification settings to automatically alert guides about new shifts or schedule changes as soon as they're assigned. - **Set Up Shift Templates**: Use templates in Deputy for recurring shift types (e.g., tour start times, cleaning breaks) to speed up scheduling and reduce errors. - **Leverage Auto-Scheduling**: Take advantage of Deputy’s auto-scheduling feature to quickly fill open shifts based on staff availability, qualifications, or preferences. - **Encourage Self-Assignment**: Empower guides to self-assign shifts through Deputy, giving them more control over their schedule and reducing manual workload for managers. - [Getting Started](https://support.xola.com/getting-started?hsLang=en#main-content) - [Account Setup & Configuration](https://support.xola.com/getting-started?hsLang=en#account-setup-configuration) - [Website Integration & Installation](https://support.xola.com/getting-started?hsLang=en#website-integration-installation) - [Flex Plans](https://support.xola.com/getting-started?hsLang=en#flex-plans) - [Managing Purchases & Customers](https://support.xola.com/managing-purchases-customers?hsLang=en#main-content) - [Purchases Management](https://support.xola.com/managing-purchases-customers?hsLang=en#purchases-management) - [Reservation Management](https://support.xola.com/managing-purchases-customers?hsLang=en#reservation-management) - [Customer Management](https://support.xola.com/managing-purchases-customers?hsLang=en#customer-management) - [Customer Data & Engagement](https://support.xola.com/managing-purchases-customers?hsLang=en#customer-data-engagement) - [Reporting](https://support.xola.com/reporting?hsLang=en) - [Integrations & Advanced Tools](https://support.xola.com/integrations-advanced-tools?hsLang=en#main-content) - [Xola App Store Integrations](https://support.xola.com/integrations-advanced-tools?hsLang=en#xola-app-store-integrations) - [Partner & Agent Management](https://support.xola.com/integrations-advanced-tools?hsLang=en#partner-agent-management) - [Marketing & Tracking Integrations](https://support.xola.com/integrations-advanced-tools?hsLang=en#marketing-tracking-integrations) - [Mobile and Hardware](https://support.xola.com/mobile-and-hardware?hsLang=en#main-content) - [Mobile Tools and Apps](https://support.xola.com/mobile-and-hardware?hsLang=en#mobile-tools-and-apps) - [Hardware Setup & Devices](https://support.xola.com/mobile-and-hardware?hsLang=en#hardware-setup-devices) - Company - [About Us](https://www.xola.com/about) - [Careers](https://www.xola.com/team) - [Press](https://www.xola.com/press) - [Support](https://www.xola.com/support) - [Security Policy](https://www.xola.com/security-policy/) - Resources - [Articles](https://www.xola.com/articles/) - [Help Center](https://support.xola.com/) - [Success Stories](https://www.xola.com/success-stories/) - [App Store](https://www.xola.com/app-store) - [Demo](https://www.xola.com/demo) - [Xola Universe](https://www.xola.com/universe/) - Documentation - [API Documentation](https://developers.xola.com/) - [Payment Services Agreement](https://www.xola.com/payment-services-agreement/) - [Terms](https://www.xola.com/terms/) [![logo](https://support.xola.com/hubfs/logo.svg "logo")](https://www.xola.com/) © 2026 Xola Inc. 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